1. Introduction

FullTimez is a job-search and hiring portal powered by THE SOUQAIR (FZE), a company registered in Sharjah Research Technology and Innovation Park (SRTIP), United Arab Emirates. This Privacy Policy explains how THE SOUQAIR (FZE), operating the FullTimez platform ("FullTimez", "we", "us", or "our"), collects, uses, discloses, and protects personal data belonging to jobseekers in connection with the platform (the "Platform"), including the Talent Pool interview-facilitation service and AI-based interview features described below. FullTimez is committed to protecting your privacy and handling your data in an open and transparent manner.

This Policy is designed to meet the requirements of the EU/UK General Data Protection Regulation (GDPR) for users located in the European Economic Area and United Kingdom, and the UAE Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (PDPL) for users and operations connected to the United Arab Emirates.

2. Who We Are — Data Controller

Detail	Information
Legal entity name	THE SOUQAIR (FZE)
Registered address	Sharjah Research Technology and Innovation Park (SRTIP), Sharjah, United Arab Emirates
Privacy contact email	`support@fulltimez.com`

Where FullTimez acts only as a data processor on behalf of an employer or jobseeker — for example, relaying documents at their instruction — the relevant party's own privacy obligations also apply. For the Talent Pool service specifically, see Section 6 below on how responsibility is divided between FullTimez and participating employers.

3. Scope of This Policy

This section applies to individuals who create a jobseeker account, upload a CV/resume, apply for jobs, join a Talent Pool category, participate in an interview (including an AI-based interview), or otherwise use the Platform in a personal capacity to search or apply for employment ("you", "jobseeker").

4. Personal Data We Collect

Category	Examples	Source
Identity data	Full name, date of birth, gender, nationality, photo (if provided)	Provided by you
Contact data	Email address, phone number, mailing address	Provided by you
Profile & CV data	Work experience, education, skills, certifications, salary expectations, CV file, cover letters	Provided by you
Verification data	Government ID, passport, or work permit copies (where an employer requires verification)	Provided by you / employer request
Application data	Jobs applied to, application status, employer communications, interview scheduling	Generated by Platform use
Talent Pool data	Professional category selected (e.g. ACCA/CA/CPA/CIA, Cybersecurity, AI/Data, Cloud Security), CV quota queue position	Provided by you
Interview & assessment data	Video/audio recordings or transcripts of interviews, interview scheduling data, interviewer notes; where AI-powered interview assistance is used: AI-generated transcriptions, interview summaries, and competency-based feedback	Generated during interview; AI-derived
Profile visibility settings	Whether your full profile (work history, education, employer names, dates) is publicly visible in the Browse CVs directory to any visitor, or shown only to employers you apply to	Set by you
Usage & technical data	IP address, device/browser type, log-in timestamps, pages viewed, cookies	Automatically collected
Communications	Messages exchanged with employers or FullTimez support	Provided by you

5. How We Use Your Data & Legal Basis

Purpose	GDPR Basis	UAE PDPL Basis
Create and manage your account	Contract performance (Art. 6(1)(b))	Contract performance
Match you to relevant job listings	Contract performance / Legitimate interest	Legitimate interest
Share your profile/CV with employers you apply to	Contract performance; your explicit action	Consent / contract necessity
Display your full profile (work history, education) in the public Browse CVs directory	Explicit, specific consent (opt-in, separate from general account creation)	Consent
Verify identity where required	Legal obligation or legitimate interest, consent for ID docs	Consent
Include you in a Talent Pool and arrange interviews with GCC employers	Consent (you opt in by joining the pool); Contract performance	Consent
Provide AI-powered interview assistance (transcription, summaries, feedback) and record interviews where enabled	Consent (Art. 6(1)(a)), obtained before recording begins; Contract performance for scheduling	Consent
Send service notifications	Contract performance	Contract necessity
Send marketing (new jobs, newsletters)	Consent (opt-in) / Legitimate interest with opt-out	Consent
Improve and secure the Platform	Legitimate interest (Art. 6(1)(f))	Legitimate interest
Comply with legal requests	Legal obligation (Art. 6(1)(c))	Legal obligation

6. Talent Pool & Interview Facilitation Service

FullTimez operates a free, limited Talent Pool program for select professional categories (for example, ACCA/CA/CPA/CIA, AI/Data roles, Cybersecurity, and Cloud Security). By joining a Talent Pool category, you agree that:

FullTimez acts as an interview-facilitation service, not as a recruitment agency or employer — we help arrange interviews but do not make hiring decisions.
Once a category reaches its CV quota, FullTimez will share your profile and CV with participating GCC employers and personally arrange one-to-one interviews on your behalf.
Your placement in a Talent Pool, category name, and CV are visible to FullTimez staff coordinating interviews, and are shared with the specific employer(s) you are matched to for interview purposes.
This service is provided at no cost to you; FullTimez does not charge jobseekers for Talent Pool participation.
You may withdraw from a Talent Pool category at any time before you are matched to an employer, by contacting us via Section 18.

7. AI-Powered Interview Assistance

FullTimez may provide AI-powered interview assistance features to support jobseekers and employers during the recruitment process. These features may include interview question generation, response transcription, interview summaries, competency-based feedback, and recruitment workflow support.

No biometric processing: No biometric processing: FullTimez does not perform facial recognition, emotion detection, biometric identification, voice recognition for identity verification, or any other biometric analysis of interview participants. Where interview recordings are enabled, audio and/or video content may be collected and processed solely for interview facilitation, review, assessment support, transcription, and recruitment-related purposes. Access to such recordings is limited to authorised users and is handled in accordance with applicable data protection laws.

Users will be informed before any recording takes place and will have the opportunity to provide the required consent where applicable..

No solely automated hiring decisions: FullTimez does not permit final hiring decisions to be made solely by an AI system without human involvement. AI-generated summaries and feedback support, but do not replace, human judgment by the employer.

Your rights: you may request human review of AI-generated interview summaries or feedback, and object to this form of processing, subject to Section 14 (Automated Decision-Making) and Section 12 (Your Rights).

Recordings: interview recordings and related AI-generated outputs are retained only as long as necessary for the hiring process and any legally required record-keeping — see Section 11.

8. Public CV Browsing & Profile Visibility

The Platform's "Browse CVs" directory lets visitors — including people who have not created an account — search and view jobseeker profiles. This is a meaningfully public form of exposure, so please read this section carefully before opting in.

Who's viewing	What they can see
Any visitor (no account, not signed in)	Your display name (first name + last initial), job title, availability, location, years of experience and seniority level, full "About" summary, complete work history (employer names, job titles, and exact employment dates), and full education history (degree, institution, years). No email, phone number, or downloadable CV file.
Signed-in account holder ("Owner Only" actions)	The same profile information, plus gated actions such as viewing your direct contact details and/or downloading your original CV file.
Employer you applied to via "Apply Now"	Full contact details (email, phone), released specifically because you initiated an application to that employer.
You (the jobseeker)	Full access to your own profile and data at all times.
FullTimez administrators	Full access, limited to what's needed for support, Talent Pool matching, and platform safety/fraud review.

Important — please read before making your profile public: your employer names and exact employment dates are visible to anyone on the internet who views your profile, including your current employer, colleagues, or competitors, without them needing an account. If you are not comfortable with your current employer potentially seeing that you are job-searching, do not enable public visibility — keep your profile set to "employers I apply to only" instead.

Opt-in, not default: your profile appears in the public Browse CVs directory only if you actively choose to make it publicly visible, via a clear, specific consent step separate from general account creation — not a pre-ticked box.
Change anytime: you can switch your visibility setting, or remove your profile from the directory entirely, from your account settings at any time. Removal takes effect immediately.
Contact details and CV file stay gated: regardless of your visibility setting, your email, phone number, and downloadable CV file are never shown to an anonymous visitor — only to signed-in account holders (for gated actions) and to employers you've applied to.

9. Who We Share Your Data With

Employers and recruiters you apply to, or who view your profile through Browse CVs or a Talent Pool match, at the visibility level described in Section 8.
Service providers who support the Platform — hosting, cloud storage, email delivery, analytics, support tooling, and (where used) the AI interview vendor — bound by data processing agreements.
Payment processors, only if you purchase premium jobseeker features.
Professional advisers and regulators, where necessary for legal compliance.
A successor entity in the event of a merger, acquisition, or asset sale, subject to equivalent privacy protections.

We do not sell your personal data to third parties.

10. International Data Transfers

Where your data is transferred outside the UAE or, for EU/UK users, outside the EEA/UK — including to an AI interview vendor that may process data in another country — FullTimez may process and store personal data in countries other than the country where the user resides, including through trusted technology and service providers that support our Platform.

Where personal data is transferred internationally, FullTimez takes appropriate measures to ensure that such transfers are conducted in accordance with applicable data protection laws and that appropriate safeguards are implemented to protect user information.

11. Data Retention

Active account data: retained while your account remains active.
CV and application data: retained for 24 months after your last activity, or until deletion is requested.
Public directory visibility: removed immediately when you turn off visibility or delete your account — not retained on a delay.
Talent Pool data: retained until you are matched and interviewed, or until the category closes, whichever is sooner, unless you withdraw earlier.
Interview recordings, transcriptions, and AI-generated summaries: retained for 12 months after the interview, for hiring-decision and dispute-resolution purposes, then deleted or anonymised.
Verification/ID documents (if collected): retained only as long as necessary for the specific verification.
Data we're legally required to keep is retained per applicable statutory periods.

12. Your Rights

Access the personal data we hold about you.
Correct inaccurate or incomplete data.
Request deletion of your data, subject to legal retention obligations.
Turn off public directory visibility, or set your profile to employer-application-only, at any time.
Request a portable copy of your data.

To exercise these rights, contact us via Section 18. We respond within the timeframe required by applicable law (generally one month under GDPR).

13. Cookies & Tracking

The Platform uses cookies for essential functionality, analytics, and — where you consent — personalised job recommendations and marketing. Manage preferences via our cookie banner or your browser settings.

14. Automated Decision-Making

FullTimez may use algorithms to rank or recommend job matches based on your profile, and — where the AI-based interview feature is active — to generate interview assessments as described in Section 7. Neither produces a final hiring decision on its own; employers make the final hiring decisions, with human involvement required wherever an AI assessment materially affects you. Contact us to request human review of any automated matching or AI-based interview assessment.

15. Data Security

We apply technical and organisational measures appropriate to the risk, including encryption in transit (HTTPS/TLS), access controls, and regular security review, including of any third-party AI interview vendor. No system is completely secure — use a strong, unique password.

16. Children's Privacy

The Platform is intended for individuals who meet the applicable minimum working age in their jurisdiction. We do not knowingly collect data from children below that age.

17. Changes to This Policy

We may update this Policy from time to time, including when new features such as AI-based interviews are launched. Material changes will be notified via the Platform or by email before they take effect.

18. Contact Us

For questions or to exercise your rights: support@fulltimez.com.

1. Introduction

This Policy is designed to meet the requirements of the EU/UK GDPR for organisations and users connected to the EEA/UK, and the UAE.

2. Who We Are — Data Controller

Detail	Information
Legal entity name	THE SOUQAIR (FZE)
Registered address	Sharjah Research Technology and Innovation Park (SRTIP), Sharjah, United Arab Emirates
Privacy contact email	`support@fulltimez.com`

3. Scope of This Policy

This section applies to organisations and individuals who register an employer/recruiter account, post jobs, search the candidate database, browse the public CV directory, or otherwise use the Platform to hire ("you", "employer"), including authorised users acting on the employer's behalf.

Access tiers: the Browse CVs directory shows full candidate profiles (work history, education) to any visitor, including without an account. Contact details (email, phone) and CV file downloads are gated to signed-in account holders and, in the case of contact details, are only released once a candidate applies to your job posting via "Apply Now" or shares them with you directly. See the Jobseeker Privacy Policy, Section 8, for the full visibility model.

4. Personal Data We Collect

Category	Examples	Source
Company data	Company name, trade licence number, industry, size, website	Provided at registration
Authorised user data	Name, job title, work email, phone number of each user on the account	Provided by employer
Billing data	Billing address, VAT/TRN number, payment method (processed by our payment processor)	Provided by employer
Job posting data	Job descriptions, salary ranges, requirements	Provided by employer
Candidate interaction data	Applications received, shortlisted candidates, messages with jobseekers	Generated by Platform use
Talent Pool & interview data	Candidate profiles matched via Talent Pool categories; interview recordings/transcripts and, where used, AI-generated interview summaries and competency-based feedback	Provided via FullTimez interview facilitation
Usage & technical data	IP address, device/browser type, log-in timestamps, cookies	Automatically collected

5. How We Use Your Data & Legal Basis

Purpose	GDPR Basis	UAE PDPL Basis
Create and administer your employer account	Contract performance	Contract performance
Publish job listings and company profile	Contract performance	Contract necessity
Process subscription/listing payments	Contract performance; legal obligation (invoicing/tax)	Contract performance
Provide access to candidate profiles and CVs	Contract performance; jobseeker's own action	Contract necessity
Send account and billing notifications	Contract performance / legal obligation	Contract necessity
Match you with Talent Pool candidates and arrange interviews	Legitimate interest; contract performance	Legitimate interest
Provide AI-generated interview transcriptions and summaries to support your hiring decision	Legitimate interest, subject to candidate's consent for the underlying recording/processing	Legitimate interest
Send marketing about new features	Consent (opt-in) / legitimate interest with opt-out	Consent
Detect fraud and misuse	Legitimate interest (Art. 6(1)(f))	Legitimate interest
Comply with legal and regulatory requests	Legal obligation (Art. 6(1)(c))	Legal obligation

Important: AI-generated interview summaries and feedback are a decision-support tool only, not a score or automated assessment. FullTimez requires that you do not treat AI-generated output as the sole basis for rejecting or advancing a candidate — final hiring decisions must involve meaningful human review, both to meet GDPR Art. 22 where applicable and to reduce discrimination-law risk in your own jurisdiction.

6. Employer Obligations When Handling Candidate Data

As an employer accessing jobseeker data through the Platform, you act as an independent data controller for the candidate data you download, export, or otherwise process outside the Platform. By using the Platform, you agree to:

Use candidate data solely for legitimate recruitment purposes related to the role applied for.
Not share candidate data with third parties without the candidate's knowledge, except where needed for the hiring process.
Retain candidate data only as long as necessary and delete it when no longer needed.
Comply with applicable data protection law, including honouring candidate rights requests forwarded to you by FullTimez.
Where you receive an AI-generated interview summary or feedback, use it only as one input alongside human review, and not as the sole automated basis for a hiring decision.

Note: this section should be aligned with, or cross-referenced from, FullTimez's Employer Terms of Service / Data Processing Agreement.

7. Who We Share Your Data With

Service providers supporting the Platform — hosting, analytics, payment processing, support, email delivery — bound by data processing agreements.
Professional advisers and regulators, where necessary for legal or tax compliance.
A successor entity in the event of a merger, acquisition, or asset sale, subject to equivalent privacy protections.

We do not sell your company or user data to third parties.

8. International Data Transfers

Where employer data is transferred internationally, FullTimez takes appropriate measures to ensure that such transfers are conducted in accordance with applicable data protection laws and that appropriate safeguards are implemented to protect user information.

9. Data Retention

Active account and company data: retained while the account remains active.
Billing records: retained per statutory tax/accounting periods (typically 5 years in the UAE).
Job posting and candidate interaction data: retained for 24 Months after account closure, unless deletion is requested sooner.

10. Your Rights

Access the personal data we hold about your authorised users.
Correct inaccurate or incomplete data.
Request deletion, subject to legal and contractual retention obligations.
Withdraw consent at any time, where processing is based on consent.

11. Cookies & Tracking

The Platform uses cookies for essential functionality, analytics, and — where you consent — marketing. Manage preferences via our cookie banner or your browser settings.

12. Data Security

We apply technical and organisational measures appropriate to the risk, including encryption in transit (HTTPS/TLS), role-based access controls for candidate data, and regular security review of our systems and vendors.

13. Changes to This Policy

We may update this Policy from time to time. Material changes will be notified via the Platform or by email before they take effect.

14. Contact Us

For questions, a Data Processing Agreement request, or to exercise your rights: support@fulltimez.com.